Bookkeeping
Posting of purchases, sales, banks and cash, with classification by cost centre where applicable.
Services
From posting the invoice to the management decision
The services below can be engaged separately or together. In most cases the monthly fee combines accounting, tax and payroll, with monthly reporting.
01 · Accounting
Contabilidade organizada and regime simplificado
Posting of every document, monthly bank reconciliation and a trial balance closed by the agreed date. What differs from the usual service is the commentary that goes with the close: what changed against the previous month, and why.
Documents are collected digitally, with prior checking of the invoices reported to e-fatura (the Portuguese invoice reporting system), which reduces corrections at the year end.
Reconciliations
Banks, customers and suppliers reconciled every month, with differences identified.
Statutory accounts
Balance sheet, profit and loss account, notes and filing of the accounts.
Inventories
Valuation and reporting of the inventory to the Autoridade Tributária (the Portuguese tax authority).
02 · Tax
Tax advice and statutory returns
Preparation and filing of the periodic and annual returns, and prior analysis of the transactions with a material tax impact: intra-Community acquisitions, services supplied abroad, distribution of profits, purchase and sale of property.
Planning is done during the financial year, not in December. That is when there is still room to choose.
IVA (Portuguese VAT)
Monthly or quarterly periodic return, recapitulative statements and refund claims.
IRC and IRS
Modelo 22 (corporate income tax return), IES (simplified corporate information return), Modelo 10 and withholding tax.
Tax treatment
Analysis of the applicable regime and of the tax consequences of each option.
Tax benefits
Identification of the regimes applicable to the activity and to the investment made.
03 · Human resources
Payroll and employment obligations
Monthly processing, issue of payslips, filings with Segurança Social (Portuguese social security) and with the Autoridade Tributária (the Portuguese tax authority), and support in applying employment law to hirings, terminations and contractual changes.
It includes keeping the holiday schedule, the staff record and the workplace accident insurance cover up to date.
Payslips
Processing and delivery of the payslips to employees.
Segurança Social
Remuneration return, hirings and terminations within the legal deadlines.
Contracts
Support in drafting and reviewing employment and service contracts.
Annual records
Staff record, relatório único (single annual employment report) and holiday schedule.
04 · Management
Management reporting and decision support
Accounting produces information that rarely reaches the decision maker in a usable form. The monthly report turns the trial balance into indicators: margin by activity, break-even point, average collection and payment periods, and the projected cash position.
For those who work with banks or investors, this is also the file that supports a funding application.
Indicators
A short set of metrics followed month by month, without excessive detail.
Cash position
Schedule of expected receipts and payments over three months.
Bank file
Organisation of the documents required in credit applications.
Budget
Preparation of the annual budget and monitoring against actual figures.
05 · Areas with a regime of their own
Sectors that call for specific treatment
Some activities are treated, for accounting and tax purposes, well away from the ordinary case. In those, getting the treatment wrong costs more than the service.
Property development
Recognition of construction costs, work in progress, IMT (property transfer tax) and capital gains on disposal.
Letting and alojamento local
Category B or F of IRS (personal income tax), the IVA regime, and the specific obligations of alojamento local (licensed short-term rental).
Estate agency
Recognition of commissions, fee sharing and the obligations of the sector.
E-commerce
The one-stop shop regime, distance sales and intermediation platforms.
TVDE and transport
Treatment of the activity, deductible expenses and reporting obligations.
Independent professionals
Regime simplificado or contabilidade organizada, with a comparison of the tax impact.
Would you like a proposal for your case?
The proposal depends on the volume of documents, the number of employees and the complexity of the activity. A short conversation is enough to prepare it.
Request a proposal